{"id":837,"date":"2017-08-04T15:28:00","date_gmt":"2017-08-04T19:28:00","guid":{"rendered":"http:\/\/debradalgleish.com\/blog\/?p=837"},"modified":"2017-08-04T15:35:01","modified_gmt":"2017-08-04T19:35:01","slug":"missing-months-in-access-report-headings","status":"publish","type":"post","link":"https:\/\/debradalgleish.com\/blog\/2017\/08\/04\/missing-months-in-access-report-headings\/","title":{"rendered":"Missing Months in Access Report Headings"},"content":{"rendered":"<p>Today I made a simple report in my Access database, with a list of articles that I&#8217;ve written in the past 60 days. I tried to group the articles by month, and that&#8217;s when the trouble started. My Access report headings didn&#8217;t show all the months, and it took me a while to solve the problem. Maybe this fix will help you too.<\/p>\n<p><!--more--><\/p>\n<h3>The Old Access Report<\/h3>\n<p>I already had a list of articles by date, and figured it would just take a couple of minutes to make a new version, with the list divided into months. Ha!<\/p>\n<p>Here is the old report \u2013 just a report title and a list \u2013 no subheadings.<\/p>\n<p><a href=\"http:\/\/debradalgleish.com\/blog\/wp-content\/uploads\/2017\/08\/accessreportgroupdate01.png\"><img loading=\"lazy\" decoding=\"async\" style=\"background-image: none; padding-top: 0px; padding-left: 0px; display: inline; padding-right: 0px; border: 0px;\" title=\"accessreportgroupdate01\" src=\"http:\/\/debradalgleish.com\/blog\/wp-content\/uploads\/2017\/08\/accessreportgroupdate01_thumb.png\" alt=\"accessreportgroupdate01\" width=\"345\" height=\"255\" border=\"0\" \/><\/a><\/p>\n<h3>Starting the New Report<\/h3>\n<p>The first few steps in the new report went well \u2013<\/p>\n<ul>\n<li>Made a copy of the old report, with a new name.<\/li>\n<li>Created a revised copy of the report&#8217;s query, to show 60 days only<\/li>\n<li>In the query, added a new field to show the first day of the month, based on the article date<\/li>\n<\/ul>\n<p>Actually, if took me a couple of tries to get that date field added. At first, I used Date (like the Excel function), instead of DateSerial, which works in Access:<\/p>\n<ul>\n<li><strong>ArtYrMth: DateSerial(Year([ArtDate]), Month([ArtDate]), 1)<\/strong><\/li>\n<\/ul>\n<p>When working on queries, I love that Zoom window in Access \u2013 why can&#8217;t we have one in Excel? You can select a nice big font size, instead of squinting at an 8-point font formula.<\/p>\n<p><a href=\"http:\/\/debradalgleish.com\/blog\/wp-content\/uploads\/2017\/08\/accessreportgroupdate02.png\"><img loading=\"lazy\" decoding=\"async\" style=\"background-image: none; padding-top: 0px; padding-left: 0px; display: inline; padding-right: 0px; border: 0px;\" title=\"accessreportgroupdate02\" src=\"http:\/\/debradalgleish.com\/blog\/wp-content\/uploads\/2017\/08\/accessreportgroupdate02_thumb.png\" alt=\"accessreportgroupdate02\" width=\"364\" height=\"266\" border=\"0\" \/><\/a><\/p>\n<h3>Testing the New Query<\/h3>\n<p>After revising the query, I ran it, to make sure everything looked okay. It was doing exactly what I needed it to do.<\/p>\n<p><a href=\"http:\/\/debradalgleish.com\/blog\/wp-content\/uploads\/2017\/08\/accessreportgroupdate03.png\"><img loading=\"lazy\" decoding=\"async\" style=\"background-image: none; padding-top: 0px; padding-left: 0px; display: inline; padding-right: 0px; border: 0px;\" title=\"accessreportgroupdate03\" src=\"http:\/\/debradalgleish.com\/blog\/wp-content\/uploads\/2017\/08\/accessreportgroupdate03_thumb.png\" alt=\"accessreportgroupdate03\" width=\"382\" height=\"256\" border=\"0\" \/><\/a><\/p>\n<h3>Add Month Grouping to Report<\/h3>\n<p>Now I just needed to create Access report headings to show the months. So, back in the report design, I clicked the Add a Group button, and selected my new field (ArtYrMth) from the pop up list.<\/p>\n<p><a href=\"http:\/\/debradalgleish.com\/blog\/wp-content\/uploads\/2017\/08\/accessreportgroupdate04.png\"><img loading=\"lazy\" decoding=\"async\" style=\"background-image: none; padding-top: 0px; padding-left: 0px; display: inline; padding-right: 0px; border: 0px;\" title=\"accessreportgroupdate04\" src=\"http:\/\/debradalgleish.com\/blog\/wp-content\/uploads\/2017\/08\/accessreportgroupdate04_thumb.png\" alt=\"accessreportgroupdate04\" width=\"347\" height=\"234\" border=\"0\" \/><\/a><\/p>\n<p>Next, I used the Move Up button, to move the ArtYrMth group to the top of the list of grouping and sorting items.<\/p>\n<p><a href=\"http:\/\/debradalgleish.com\/blog\/wp-content\/uploads\/2017\/08\/accessreportgroupdate05.png\"><img loading=\"lazy\" decoding=\"async\" style=\"background-image: none; padding-top: 0px; padding-left: 0px; display: inline; padding-right: 0px; border: 0px;\" title=\"accessreportgroupdate05\" src=\"http:\/\/debradalgleish.com\/blog\/wp-content\/uploads\/2017\/08\/accessreportgroupdate05_thumb.png\" alt=\"accessreportgroupdate05\" width=\"402\" height=\"194\" border=\"0\" \/><\/a><\/p>\n<p>Then, to put the months in descending order, I changed the order to &#8220;from newest to oldest&#8221;.<\/p>\n<p><a href=\"http:\/\/debradalgleish.com\/blog\/wp-content\/uploads\/2017\/08\/accessreportgroupdate06.png\"><img loading=\"lazy\" decoding=\"async\" style=\"background-image: none; padding-top: 0px; padding-left: 0px; display: inline; padding-right: 0px; border: 0px;\" title=\"accessreportgroupdate06\" src=\"http:\/\/debradalgleish.com\/blog\/wp-content\/uploads\/2017\/08\/accessreportgroupdate06_thumb.png\" alt=\"accessreportgroupdate06\" width=\"362\" height=\"196\" border=\"0\" \/><\/a><\/p>\n<h3>Add Header Text for Grouped Month<\/h3>\n<p>I wanted the month names in the group heading, so I added the ArtYrMth field in that header section, and formatted it as mmm yyyy.<\/p>\n<p><a href=\"http:\/\/debradalgleish.com\/blog\/wp-content\/uploads\/2017\/08\/accessreportgroupdate07.png\"><img loading=\"lazy\" decoding=\"async\" style=\"background-image: none; padding-top: 0px; padding-left: 0px; display: inline; padding-right: 0px; border: 0px;\" title=\"accessreportgroupdate07\" src=\"http:\/\/debradalgleish.com\/blog\/wp-content\/uploads\/2017\/08\/accessreportgroupdate07_thumb.png\" alt=\"accessreportgroupdate07\" width=\"402\" height=\"291\" border=\"0\" \/><\/a><\/p>\n<p>Then I clicked the View Report button \u2013 ready to admire my completed work. And this is what the report looked like. The July heading was missing!<\/p>\n<p><a href=\"http:\/\/debradalgleish.com\/blog\/wp-content\/uploads\/2017\/08\/accessreportgroupdate08.png\"><img loading=\"lazy\" decoding=\"async\" style=\"background-image: none; padding-top: 0px; padding-left: 0px; display: inline; padding-right: 0px; border: 0px;\" title=\"Missing Months in Access Report Headings\" src=\"http:\/\/debradalgleish.com\/blog\/wp-content\/uploads\/2017\/08\/accessreportgroupdate08_thumb.png\" alt=\"Missing Months in Access Report Headings\" width=\"402\" height=\"354\" border=\"0\" \/><\/a><\/p>\n<h3>Start the Troubleshooting<\/h3>\n<p>I couldn&#8217;t see any obvious problems in the report design window, so I checked the query again. Everything looked fine there too. All the July articles showed July 1 in the ArtYrMth field.<\/p>\n<p><a href=\"http:\/\/debradalgleish.com\/blog\/wp-content\/uploads\/2017\/08\/accessreportgroupdate03-1.png\"><img loading=\"lazy\" decoding=\"async\" style=\"background-image: none; padding-top: 0px; padding-left: 0px; display: inline; padding-right: 0px; border: 0px;\" title=\"accessreportgroupdate03\" src=\"http:\/\/debradalgleish.com\/blog\/wp-content\/uploads\/2017\/08\/accessreportgroupdate03_thumb-1.png\" alt=\"accessreportgroupdate03\" width=\"382\" height=\"256\" border=\"0\" \/><\/a><\/p>\n<h3>More Troubleshooting<\/h3>\n<p>So, it had only taken me a few minutes to create the new report, but then I spent an embarrassing amount of time, trying to figure out why the July headings were missing. I can&#8217;t remember all the things that I checked\/tried, but I left no troubleshooting stone unturned!<\/p>\n<p>Finally, I decided to try the Article Date field as a grouped heading. What would happen with that? And that gave me the clue that I needed to solve my missing header problem.<\/p>\n<p>I&#8217;ve outlined the trouble section in the screen shot below.<\/p>\n<p><a href=\"http:\/\/debradalgleish.com\/blog\/wp-content\/uploads\/2017\/08\/accessreportgroupdate09.png\"><img loading=\"lazy\" decoding=\"async\" style=\"background-image: none; padding-top: 0px; padding-left: 0px; display: inline; padding-right: 0px; border: 0px;\" title=\"accessreportgroupdate09\" src=\"http:\/\/debradalgleish.com\/blog\/wp-content\/uploads\/2017\/08\/accessreportgroupdate09_thumb.png\" alt=\"accessreportgroupdate09\" width=\"377\" height=\"190\" border=\"0\" \/><\/a><\/p>\n<h3>Default Date Grouping By Quarter<\/h3>\n<p>Argh! When I grouped the Article date, the grouping bar showed that it would be grouped &#8220;by quarter&#8221;. Why is that the default? Did I miss that when setting up the ArtYrMth grouping?<\/p>\n<p>I went back and checked the ArtYrMth grouping bar, but there was no mention of grouping by quarter. The bar just showed the sorting option, and an innocent-looking &#8220;More&#8221; button.<\/p>\n<p><a href=\"http:\/\/debradalgleish.com\/blog\/wp-content\/uploads\/2017\/08\/accessreportgroupdate10.png\"><img loading=\"lazy\" decoding=\"async\" style=\"background-image: none; padding-top: 0px; padding-left: 0px; display: inline; padding-right: 0px; border: 0px;\" title=\"accessreportgroupdate10\" src=\"http:\/\/debradalgleish.com\/blog\/wp-content\/uploads\/2017\/08\/accessreportgroupdate10_thumb.png\" alt=\"accessreportgroupdate10\" width=\"402\" height=\"211\" border=\"0\" \/><\/a><\/p>\n<p>When I clicked the More button, all the secrets were revealed. There was the &#8220;by quarter&#8221; setting \u2013 I clicked it and selected &#8220;by month&#8221; instead.<\/p>\n<p><a href=\"http:\/\/debradalgleish.com\/blog\/wp-content\/uploads\/2017\/08\/accessreportgroupdate11.png\"><img loading=\"lazy\" decoding=\"async\" style=\"background-image: none; padding-top: 0px; padding-left: 0px; display: inline; padding-right: 0px; border: 0px;\" title=\"accessreportgroupdate11\" src=\"http:\/\/debradalgleish.com\/blog\/wp-content\/uploads\/2017\/08\/accessreportgroupdate11_thumb.png\" alt=\"accessreportgroupdate11\" width=\"381\" height=\"222\" border=\"0\" \/><\/a><\/p>\n<h3>Access Report Headings Are Fixed<\/h3>\n<p>I removed the ArtDate group (that I had used for troubleshooting), and viewed the report again. Lovely! There was the Access report heading for July, where it should have been all along.<\/p>\n<p><a href=\"http:\/\/debradalgleish.com\/blog\/wp-content\/uploads\/2017\/08\/accessreportgroupdate12.png\"><img loading=\"lazy\" decoding=\"async\" style=\"background-image: none; padding-top: 0px; padding-left: 0px; display: inline; padding-right: 0px; border: 0px;\" title=\"accessreportgroupdate12\" src=\"http:\/\/debradalgleish.com\/blog\/wp-content\/uploads\/2017\/08\/accessreportgroupdate12_thumb.png\" alt=\"accessreportgroupdate12\" width=\"366\" height=\"362\" border=\"0\" \/><\/a><\/p>\n<h3>Final Tweaks<\/h3>\n<p>There were a couple of little tweaks to make to the formatting though. I went back into the Report Design, and got rid of that annoying shading on alternate headings, by deleting the &#8220;Darker 5%&#8221; option.<\/p>\n<p>Also, I changed the Month headings to left alignment, because that&#8217;s where they should be!<\/p>\n<p><a href=\"http:\/\/debradalgleish.com\/blog\/wp-content\/uploads\/2017\/08\/accessreportgroupdate13.png\"><img loading=\"lazy\" decoding=\"async\" style=\"background-image: none; padding-top: 0px; padding-left: 0px; display: inline; padding-right: 0px; border: 0px;\" title=\"accessreportgroupdate13\" src=\"http:\/\/debradalgleish.com\/blog\/wp-content\/uploads\/2017\/08\/accessreportgroupdate13_thumb.png\" alt=\"accessreportgroupdate13\" width=\"403\" height=\"292\" border=\"0\" \/><\/a><\/p>\n<h3>The Finished Report By Month<\/h3>\n<p>It took much longer than I expected, but here is the finished report, with a lovely formatted heading for each month.<\/p>\n<p>The good news is that if (when?) this Access report headings problem ever happens to me again, I&#8217;ll have this article to help me figure out the problem in just a couple of minutes.<\/p>\n<p><a href=\"http:\/\/debradalgleish.com\/blog\/wp-content\/uploads\/2017\/08\/accessreportgroupdate14.png\"><img loading=\"lazy\" decoding=\"async\" style=\"background-image: none; padding-top: 0px; padding-left: 0px; display: inline; padding-right: 0px; border: 0px;\" title=\"accessreportgroupdate14\" src=\"http:\/\/debradalgleish.com\/blog\/wp-content\/uploads\/2017\/08\/accessreportgroupdate14_thumb.png\" alt=\"accessreportgroupdate14\" width=\"327\" height=\"272\" border=\"0\" \/><\/a><\/p>\n<p>______________<\/p>\n<p><span style=\"border-radius: 2px; text-indent: 20px; width: auto; padding: 0px 4px 0px 0px; text-align: center; font: bold 11px\/20px 'Helvetica Neue',Helvetica,sans-serif; color: #ffffff; background: #bd081c no-repeat scroll 3px 50% \/ 14px 14px; position: absolute; opacity: 1; z-index: 8675309; display: none; cursor: pointer;\">Save<\/span><\/p>\n<p><span style=\"border-radius: 2px; text-indent: 20px; width: auto; padding: 0px 4px 0px 0px; text-align: center; font: bold 11px\/20px 'Helvetica Neue',Helvetica,sans-serif; color: #ffffff; background: #bd081c no-repeat scroll 3px 50% \/ 14px 14px; position: absolute; opacity: 1; z-index: 8675309; display: none; cursor: pointer; top: 312px; left: 20px;\">Save<\/span><\/p>\n<p><span style=\"border-radius: 2px; text-indent: 20px; width: auto; padding: 0px 4px 0px 0px; text-align: center; font: bold 11px\/20px 'Helvetica Neue',Helvetica,sans-serif; color: #ffffff; background: #bd081c  no-repeat scroll 3px 50% \/ 14px 14px; position: absolute; opacity: 1; z-index: 8675309; display: none; cursor: pointer; top: 5184px; left: 20px;\">Save<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Today I made a simple report in my Access database, with a list of articles that I&#8217;ve written in the past 60 days. I tried to group the articles by month, and that&#8217;s when the trouble started. My Access report headings didn&#8217;t show all the months, and it took me a while to solve the &hellip; <a href=\"https:\/\/debradalgleish.com\/blog\/2017\/08\/04\/missing-months-in-access-report-headings\/\" class=\"more-link\">Continue reading<span class=\"screen-reader-text\"> &#8220;Missing Months in Access Report Headings&#8221;<\/span><\/a><\/p>\n","protected":false},"author":1,"featured_media":821,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[12],"tags":[],"class_list":["post-837","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-microsoft-office-tips"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.1.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Missing Months in Access Report Headings - Debra D&#039;s Blog<\/title>\n<meta name=\"description\" content=\"How to fix Access report headings grouped by month, when some months are missing. 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