{"id":1690,"date":"2023-03-13T00:01:00","date_gmt":"2023-03-13T04:01:00","guid":{"rendered":"https:\/\/debradalgleish.com\/blog\/?p=1690"},"modified":"2025-03-20T14:14:02","modified_gmt":"2025-03-20T18:14:02","slug":"microsoft-access-query-date-range-criteria-form-boxes","status":"publish","type":"post","link":"https:\/\/debradalgleish.com\/blog\/2023\/03\/13\/microsoft-access-query-date-range-criteria-form-boxes\/","title":{"rendered":"Microsoft Access Query-Date Range Criteria-Form Boxes"},"content":{"rendered":"<p>To make a Microsoft Access report easy to use, enter date range start and end dates on an Access form. Then, click a button to see all the sales orders in the selected date range.<\/p>\n<p><!--more--><\/p>\n<h3>Microsoft Access Date Range Boxes<\/h3>\n<p>In my latest sample file, there is a small Access database, with sales orders from a fictional food company.<\/p>\n<p>The database has two tables, one query, and one form.<\/p>\n<p>The main table, FoodSales, has order details, with a unique order ID for each record.<\/p>\n<p><a href=\"https:\/\/debradalgleish.com\/blog\/wp-content\/uploads\/2023\/03\/daterangeformquery03.jpg\"><img loading=\"lazy\" decoding=\"async\" title=\"food sales table\" style=\"border: 0px currentcolor;background-image: none\" alt=\"food sales table\" src=\"https:\/\/debradalgleish.com\/blog\/wp-content\/uploads\/2023\/03\/daterangeformquery03_thumb.jpg\" width=\"425\" height=\"285\" border=\"0\"><\/a><\/p>\n<h3>Report Dates Table<\/h3>\n<p>The other table, ReportDates, just has one record, to store the selected start date and end date for the report.<\/p>\n<p><a href=\"https:\/\/debradalgleish.com\/blog\/wp-content\/uploads\/2023\/03\/daterangeformquery04.jpg\"><img loading=\"lazy\" decoding=\"async\" title=\"ReportDates table\" style=\"border: 0px currentcolor;background-image: none\" alt=\"ReportDates table\" src=\"https:\/\/debradalgleish.com\/blog\/wp-content\/uploads\/2023\/03\/daterangeformquery04_thumb.jpg\" width=\"360\" height=\"145\" border=\"0\"><\/a><\/p>\n<h3>Sales Report Form<\/h3>\n<p>When you open the database, the Sales Report \u2013 Date Range form opens automatically \u2013 I set that in the File &gt; Options &gt; Current Database settings.<\/p>\n<p>The form is based on the ReportDate table, and has two textboxes, for the Start date and the End date.<\/p>\n<p><a href=\"https:\/\/debradalgleish.com\/blog\/wp-content\/uploads\/2023\/03\/daterangeformquery01.jpg\"><img loading=\"lazy\" decoding=\"async\" title=\"Sales Report \u2013 Date Range form opens automatically\" style=\"border: 0px currentcolor;background-image: none\" alt=\"Sales Report \u2013 Date Range form opens automatically\" src=\"https:\/\/debradalgleish.com\/blog\/wp-content\/uploads\/2023\/03\/daterangeformquery01_thumb.jpg\" width=\"414\" height=\"250\" border=\"0\"><\/a><\/p>\n<h3>Change the Dates<\/h3>\n<p>To change the date range, click in one of the text boxes, then click the Calendar icon.<\/p>\n<p>In the pop-up calendar, you can click on a date, or use the arrows to scroll to months in the past, or in the future.<\/p>\n<p><a href=\"https:\/\/debradalgleish.com\/blog\/wp-content\/uploads\/2023\/03\/daterangeformquery02.jpg\"><img loading=\"lazy\" decoding=\"async\" title=\"pop-up calendar\" style=\"border: 0px currentcolor;background-image: none\" alt=\"pop-up calendar\" src=\"https:\/\/debradalgleish.com\/blog\/wp-content\/uploads\/2023\/03\/daterangeformquery02_thumb.jpg\" width=\"345\" height=\"366\" border=\"0\"><\/a><\/p>\n<h3>Show the Orders<\/h3>\n<p>After you set the date range, click the Show Orders button, to see the food sales orders from that range.<\/p>\n<p>The button runs a very simple VBA procedure, to open the query named qryOrders_RptDateRange<\/p>\n<p>In the screen shot below, you can see the first few rows in the query results.<\/p>\n<p>The selected start date was February 1, 2023, and the first record in the query result shows an order from that date.<\/p>\n<p><a href=\"https:\/\/debradalgleish.com\/blog\/wp-content\/uploads\/2023\/03\/daterangeformquery05.jpg\"><img loading=\"lazy\" decoding=\"async\" title=\"query results\" style=\"border: 0px currentcolor;background-image: none\" alt=\"query results\" src=\"https:\/\/debradalgleish.com\/blog\/wp-content\/uploads\/2023\/03\/daterangeformquery05_thumb.jpg\" width=\"380\" height=\"250\" border=\"0\"><\/a><\/p>\n<h3>Query Criteria Date Range<\/h3>\n<p>In the query, this entry is in the criteria row for the OrderDate field:<\/p>\n<ul>\n<li>Between [Forms]![frmReport_DateRange].[RptStart] And [Forms]![frmReport_DateRange].[RptEnd]<\/li>\n<\/ul>\n<p>The query also checks if those date boxes are empty. If both are empty (Is Null), the query returns all of the food sales records.<\/p>\n<p><a href=\"https:\/\/debradalgleish.com\/blog\/wp-content\/uploads\/2023\/03\/daterangeformquery06.jpg\"><img loading=\"lazy\" decoding=\"async\" title=\"checks if those date boxes are empty\" style=\"border: 0px currentcolor;background-image: none\" alt=\"checks if those date boxes are empty\" src=\"https:\/\/debradalgleish.com\/blog\/wp-content\/uploads\/2023\/03\/daterangeformquery06_thumb.jpg\" width=\"381\" height=\"426\" border=\"0\"><\/a><\/p>\n<h3>More Access Query Date Criteria Examples<\/h3>\n<p>For more date criteria examples, go to my earlier blog post: <a href=\"https:\/\/debradalgleish.com\/blog\/2017\/08\/26\/access-query-date-criteria-examples\/\" target=\"_blank\" rel=\"noopener\">Access Date Criteria Examples<\/a><\/p>\n<p>The examples show how to use date criteria in several ways:<\/p>\n<ul>\n<li>type exact dates in query criteria<\/li>\n<li>prompt for date with an input box<\/li>\n<li>get dates from form text boxes<\/li>\n<\/ul>\n<p><img decoding=\"async\" title=\"prompt for date with an input box\" alt=\"prompt for date with an input box\" src=\"https:\/\/debradalgleish.com\/blog\/wp-content\/uploads\/2017\/08\/accessquerydates06_thumb.png\"><\/p>\n<h3>Get the Sample Database<\/h3>\n<p>Click the link here to <a href=\"https:\/\/www.contextures.com\/accesssamples\/WebsiteDb.zip\">download the zipped Food Sales Database file<\/a> (31 kb), from my Contextures site.<\/p>\n<p>The file is in Microsoft Access accdb format, and there is a macro on the Sales Report form button, to show sales orders for the selected date range<\/p>\n<p>The Food Sales database has sample records, based on the <a href=\"https:\/\/www.contextures.com\/xlsampledata01.html\" target=\"_blank\" rel=\"noopener\">fictional sales orders from my Contextures Excel website<\/a>.<\/p>\n<h3>More Access Articles<\/h3>\n<p><a href=\"https:\/\/debradalgleish.com\/blog\/2023\/12\/05\/fix-microsoft-access-warning-messages-not-working\/\">Access Warning Messages Not Working<\/a><\/p>\n<p><a href=\"https:\/\/debradalgleish.com\/blog\/2022\/05\/30\/mouse-double-click-does-not-work-microsoft-access\/\">Mouse Double Click Doesn&#8217;t Work<\/a><\/p>\n<p><a href=\"https:\/\/debradalgleish.com\/blog\/2017\/08\/26\/access-query-date-criteria-examples\/\t\">Query Date Criteria Examples<\/a><\/p>\n<p><a href=\"https:\/\/debradalgleish.com\/blog\/2017\/08\/04\/missing-months-in-access-report-headings\/\">Missing Months in Access Report Headings<\/a><\/p>\n<p><a href=\"https:\/\/debradalgleish.com\/blog\/2017\/08\/01\/access-expression-on-click-error-for-form-button\/\">Expression On Click Error<\/a><\/p>\n<p><a href=\"https:\/\/debradalgleish.com\/blog\/2014\/07\/23\/hide-date-picker-calendar-in-access-form\/\">Hide Date Picker Calendar<\/a><\/p>\n<p>___________________________<\/p>\n<h3>Microsoft Access Query-Date Range Criteria-Form Boxes<\/h3>\n<p><a href=\"https:\/\/debradalgleish.com\/blog\/wp-content\/uploads\/2023\/03\/daterangeform01a.jpg\"><img loading=\"lazy\" decoding=\"async\" title=\"Microsoft Access Query-Date Range Criteria-Form Boxes\" style=\"border: 0px currentcolor;background-image: none\" alt=\"Microsoft Access Query-Date Range Criteria-Form Boxes\" src=\"https:\/\/debradalgleish.com\/blog\/wp-content\/uploads\/2023\/03\/daterangeform01a_thumb.jpg\" width=\"425\" height=\"425\" border=\"0\"><\/a><\/p>\n<p>_______________<\/p>\n","protected":false},"excerpt":{"rendered":"<p>To make a Microsoft Access report easy to use, enter date range start and end dates on an Access form. Then, click a button to see all the sales orders in the selected date range.<\/p>\n","protected":false},"author":1,"featured_media":1689,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[12],"tags":[],"class_list":["post-1690","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-microsoft-office-tips"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.1.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Microsoft Access Query-Date Range Criteria-Form Boxes - Debra D&#039;s Blog<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/debradalgleish.com\/blog\/2023\/03\/13\/microsoft-access-query-date-range-criteria-form-boxes\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Microsoft Access Query-Date Range Criteria-Form Boxes - Debra D&#039;s Blog\" \/>\n<meta property=\"og:description\" content=\"To make a Microsoft Access report easy to use, enter date range start and end dates on an Access form. 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