{"id":1088,"date":"2018-10-28T12:31:00","date_gmt":"2018-10-28T16:31:00","guid":{"rendered":"https:\/\/debradalgleish.com\/blog\/?p=1088"},"modified":"2023-03-12T16:07:36","modified_gmt":"2023-03-12T20:07:36","slug":"create-rss-feed-entries-in-microsoft-access","status":"publish","type":"post","link":"https:\/\/debradalgleish.com\/blog\/2018\/10\/28\/create-rss-feed-entries-in-microsoft-access\/","title":{"rendered":"Create RSS Feed Entries in Microsoft Access"},"content":{"rendered":"

To keep track of what I’ve posted on my Contextures Excel tips website, I use Microsoft Access. You can’t do everything in Excel! In that database, I enter a bit of information about each page, and there is a query to create RSS feed entries. I paste those into an XML file, and upload it. Here’s how I create the entries, in case it helps you!<\/p>\n

<\/p>\n

Enter Page Information<\/h3>\n

There’s a sample file that you can download, with a very small database, to show how to create RSS feed entries. The download link is at the end of this article.<\/p>\n

When you open the database, the data entry form automatically opens.\u00a0 There are 6 fields to fill in \u2013 Page URL, Page Title, Page Desc, Date Created, Time, and Time Zone.<\/p>\n

\"accessrssfeed01\"<\/a><\/p>\n

Fill in the Fields<\/h3>\n

To create RSS feed entries that are valid items, you need to fill in each of the six fields.<\/p>\n

Page URL<\/strong> \u2013 This is set up for unique entries, so you can’t accidentally enter the same page twice.<\/p>\n

Page Title\u00a0 and Page Desc<\/strong> \u2013 Follow the latest SEO guidelines for your page title and page description. Currently, 50-60 characters is the recommended length for a title, and about 150 for the description. These fields are set up for short text.<\/p>\n

Date and Time <\/strong>\u2013 The text boxes in the form are formatted for medium date and medium time and short text. Type a valid date and time, or use shortcut key Ctrl+;<\/strong> to enter the current date, and Ctrl+Shift+;<\/strong> to enter the current time.<\/p>\n

Time Zone<\/strong> \u2013 Enter a valid time zone abbreviation, such as EDT\u00a0 or EST. There is a list of time zones<\/a> on Wikipedia.<\/p>\n

RSS Feed Date Format<\/h3>\n

The trickiest part of the RSS feed entry is building the publication date in the required format. There is a three character weekday, followed by a comma, then the date in “dd mmm yyyy” format, and time in “hh:mm:ss” format<\/p>\n

Sat, 03 Jul 2010 16:30:00<\/strong><\/p>\n

RSS Calculation<\/h3>\n

The sample database has a query named SitePagesWithRSS. In that query, there is a formula named RSSCalc, which creates the text for the RSS feed entry.<\/p>\n

As you enter the web page data in the form, you’ll see the RSS entry being created, in the text box at the bottom of the form.<\/p>\n

\"accessrssfeed02\"<\/a><\/p>\n

RSS Calculation Formula<\/h3>\n

Here is the formula from the query, to calculate the RSS:<\/p>\n

RSSCalc: \"\" & Chr(10) & \"\" & Chr(10) & \"\" & [PageDesc] & \"\" & Chr(10) & \"\" & [PageURL] & \"\" & Chr(10) & \"\" & Format([DateCreated],\"ddd\"\", \"\"dd mmm yyyy\") & \" \" & IIf([TimeCreated] Is Not Null,Format(TimeSerial(Hour([TimeCreated]),Minute([TimeCreated]),0),\"hh:nn:ss\"),\"\") & \" \" & [CreatedTZ] & \"\" & Chr(10) & \"\" & [PageURL] & \"\" & Chr(10) & \"\"<\/pre>\n
And here’s how the formula looks in the Zoom window of the query.<\/p>\n
\"accessrssfeed03\"<\/a><\/p>\n
Copy the RSS Feed Text<\/h3>\n
As you can see in the Zoom window screen shot, there are line break characters “Chr(10)” in the formula.<\/p>\n
In the Data Entry form, the RSS feed text is one long string, without those line breaks. Instead, it breaks at space characters, or when it runs out of room in a line.<\/p>\n
However, if you copy the text from the RSS text box, and paste it into an XML file, the line breaks will appear correctly.<\/p>\n
Then, upload your file, and validate it at one of the RSS validation sites, such as Feed Validator<\/a>.<\/p>\n
\"accessrssfeed04\"<\/a><\/p>\n
Get the Create RSS Feed Entries Database<\/h3>\n
Click the link here to download the zipped RSS Feed Database file<\/a> (29 KB). The file is in accdb format, and there is a macro on the Data Entry form combo box. When you select a page URL from the list, it goes to that record.<\/p>\n
The Create RSS Feed Entries database has three sample records, with pages from my Contextures Excel Tips website<\/a>.<\/p>\n
_____________________<\/p>\n","protected":false},"excerpt":{"rendered":"
To keep track of what I’ve posted on my Contextures Excel tips website, I use Microsoft Access. You can’t do everything in Excel! In that database, I enter a bit of information about each page, and there is a query to create RSS feed entries. I paste those into an XML file, and upload it. … Continue reading “Create RSS Feed Entries in Microsoft Access”<\/span><\/a><\/p>\n","protected":false},"author":1,"featured_media":1082,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[12],"tags":[],"class_list":["post-1088","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-microsoft-office-tips"],"yoast_head":"\nCreate RSS Feed Entries in Microsoft Access - Debra D's Blog<\/title>\n<meta name=\"description\" content=\"Create RSS feed entries with a query in Microsoft Access. 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